How does the media work?
News and media outlets are relentless. Journalists are always on the hunt for a new story to tell, or a new way of telling an existing story.
There is a never-ending paradox of information overload. Journalists are bombarded with information but they are also searching endlessly for a good news story.
A journalist will always take a good story, as long as it is logistically possible to do so. Ensure your information is presented in the best way – and at the best time – to “get a run” in the media.
So how does a news operation actually work?
How a daily newspaper works
A traditional newspaper starts later than some other media. Other than the early chief of staff – who allocates stories – and a few early reporters, most journalists in the newsroom start the day about 8.30am or 9am.
Most reporters already have ideas for their stories of the day ready to go. They may have been alerted to an upcoming press conference or found a hidden gem in a report that would “hold” until a convenient time. They may have had an idea for a theme they would pursue, or been tasked with a follow up to an on-going news story.
Reporters crystallise their story idea into a brief – basically the proposed top of the story – and send it to the chief-of-staff before the morning conference. This meeting of editors and photo editors takes place three times daily and sets and refines the news agenda. The first is generally about 11am.
During the day reporters work on their stories – often multiple on any given day – and contact different stakeholders. Editors may request a certain take on a story after conference, or want additional details, an accompanying photo or a case study.
A more definite version of the story brief is sent to afternoon conference, generally about 3pm.
By 4pm and certainly 5pm, reporters are writing up their stories. Deadlines can be as early as 4pm for specific sections of the newspaper. Deadlines only extend into the evening for late-breaking stories or for the early pages – pages one or three.
Do not call a journalist with a non-urgent issue in the afternoon. Likewise, sending out a release in the afternoon means it is less likely to get attention.
How does a television newsroom operate?
Television crews work to earlier deadlines, given the time-intensive demands of face-to-face interviews and video editing.
Many television journalists are on the road with their crews from 7am, having been briefed by their producers on their stories for the day. Filming occurs across the day but ideally the footage and interviews are conducted in the morning.
Editing of the bulletins occurs from 3pm at the latest for a 5pm, 6pm or 7pm bulletin. Journalists also can be called on to do live crosses, or earlier packages for rolling coverage.
So it’s busy, decisions are being made quickly and efficiently, and journalists get their stories out.
Then they get up and do it all again the next day.
And that’s how media operates.