Creating a content planning workshop

Creating a content planning workshop

How to write an effective content plan for 2022

How to host a content planning workshop that will:

  • Hit strategic goals
  • Cover all aspects of your organisation
  • Be achievable with limited resources.

 

Planning your content for the year can help you to build a comprehensive and strategic framework to highlight your business value and demonstrate your company’s expertise.

Regardless of your field, a well-mapped content plan will allow you to showcase different parts of your organisation, as well as your individual experts. This is where a content planning workshop can help.

Launching enthusiastically into a series of articles, blogs or other content pieces at the start of the year is a common trap. Without the demands of day-to-day operations, it’s easier to find the time to produce a blog post or opinion piece.

But when the usual workload reappears – not to mention unforeseen events or crises that are sure to come – it’s easy to drop the ball on content production or run out of ideas.

A mapped-out quarterly guide to your content will align your business goals with your public-facing communications.

Make your content plan achievable

 

Content marketing and SEO are very effective tools to reach your clients and consumers, but they do require effort and resources.

As a micro-business owner, I know I am guilty of letting content fall by the wayside when it gets busy. Build success into your plan with a content planning workshop.

What capacity do you have? Are you the only writer? Can it be outsourced?

You should also consider how often you want to engage with your audience. Unless you’re a major organisation or a very consumer-focused retailer, do you need content more than weekly or even monthly? Questions worth considering.

How to create a content plan by quarterly theme

 

Writing an effective content plan means figuring out what goals you want to achieve.

At the content planning workshop, start with an overarching theme for the quarter. It could be focused on launching a new product or campaign. Alternatively, it could be about demonstrating expertise in one sector. It could be just reinforcing your business experience in one area. 

Choose a different theme for each quarter, building on the previous one. For example, if your quarter one theme is launching a campaign, your second quarter could be taking that campaign to a different sector or industry, or demonstrating its outcomes.

 Then set out the specific goal you want to achieve for the quarter. Do you want your content to drive search volumes through SEO? Or do you want your subject matter experts to become more prominent in sector media? Or are you seeking better brand awareness across your wider industry?

 This will determine the type of content you should create. Try not to forget your existing website pages. In order to make the best use of resources, perhaps use one week a month to update an existing page with a case study instead of just creating new content. Check your analytics or discuss it with other parts of the business. The most effective and efficient use of your resources could be in revising existing brochures or updating a sales page or FAQ page on your website for SEO or conversions.

 

By planning your content strategy by quarter, you can break down each goal and create articles, blogs and media opportunities to suit each priority.

 

Service each part of the business with your content

 

Each segment of your operation should attend and have input into the content planning workshop.

Creating content that hits one strategic priority per piece means you can make gains for each goal independently. It is also important to highlight different parts of the business. Your bread-and-butter business should be respected and cultivated, but make sure you find space in your content plan to highlight other aspects. 

Showing your capacity for high-value work, or experience in related industries, can generate leads that could grow your organisation and move it into other directions. 

Mapping out the content also allows you to delve into different topics or media and explore their potential, and their return on investment (noting that SEO and media coverage can be a long game).

 

Establish weekly plans for your content

 

Once you’ve established your quarterly goals, consider the mix of content you want to create and map out the content to the topic. 

You might want to try a Q&A video of one of your executives posted to LinkedIn, or have a series of ghost-written articles from another expert discussing various aspects of their work.

Case studies from clients are always a great way to demonstrate your work to a broader audience.  

Don’t forget the additional requirements you will have for your annual report planning and delivery, or other communications requirements.

A content plan outline

 

Quarterly theme: Launch of a new campaign

 

Goals

  • Grow SEO
  • Showcase subject matter experts through first-person articles and accompanying socials
  • Increase brand awareness through industry media
  • Improve leads and conversions.

 

Content

  • SEO blogs explaining why the campaign is required
  • articles about the broader issue
  • Q&As
  • articles responding to contemporary issues
  • case studies aimed at the campaign
  • personal stories behind the campaign
  • media release for industry media
  • company founder article explaining need for the campaign
  • web page updates
  • FAQ page
  • white papers for in-depth focus.

 

What is a health content writer?

What is a health content writer?

What is a health content writer?

  • Health content writers translate technical health and medical information into clear and concise writing.
  • There is a wide range of medical and health writers. Some are generalists, while others specialise in specific topic areas, writing formats or style.
  • Companies engage content writers to share their information with health consumers, advocate for their organisation and demonstrate their value.

A health content writer creates unique articles, explainers, newsletters, marketing materials and other collateral to explain medical and health subjects.

This can be for different audiences from the general public to clinicians and medical specialists.

Generally, the content is about health and medical conditions and how to treat or manage them.

Given health is such a massive area – Australian Government funding for health in 2021-2022 is expected to be $98.3 billion – there are many organisations that require clear and concise information.

 

Health content writing includes: 

  • Articles and opinion pieces
  • Media and news reports
  • Newsletters
  • Patient resources
  • Pharmacy marketing materials
  • Annual reports
  • Research reports
  • Social media.

How to become a health and medical content writer

People enter health and medical communications from a range of backgrounds.

The personal employment background of your health content writer will determine their approach to the work.

Those with a science and medical background  often write research papers and journal articles.

Communicators are generally more focused on patient resources, public health information and marketing materials.

I came to the field as a journalist and communications professional.

After completing a Bachelor of Science (Neuroscience) and Bachelor of Arts (History) at the University of Queensland, I started as a cadet journalist at The Courier-Mail while studying a Master of Journalism at the Queensland University of Technology.

After The Courier-Mail, I worked for about 15 years in journalism at The Australian, ABC and South China Morning Post.

I’ve also freelanced for great media companies and outlets such as TIME, Wall Street Journal Asia, The Australian Women’s Weekly and others. Since starting Barrett Comms, I’ve developed a specialty focus on health writing.

How much do health copywriters earn?

 

How much health copywriters and content writers earn is highly variable. There are writers who work in media that are paid from $A50,000 a year. Others work in medical and pharmaceutical companies for more than $A120,000.

Communications strategists and external relations consultants can be paid significantly more, depending on the company.

In the government and not-for-profit sector there can be other benefits, such as salary sacrificing of up to $A15,900 a year of pre-tax income.

Consultants often charge per item, if ad hoc, or are paid a monthly retainer for a set amount of content. These charges also vary depending on experience, specialisation and expertise.

Where does a health or medical writer work?

 

Health communicators work across a range of organisations, government organisations and companies.

Health peak bodies provide lots of consumer-facing information and it is mainly communications professionals who write that content.

Pharmaceutical and medical companies often conduct training, so they require concise and clear writing to prepare the educational materials.

And all companies and organisations need a website that is up-to-date, accurate and engaging.

There are many outlets for health content and copywriting.

Specialist niches in health writing

 

Health writing is such a broad area and there are many subspecialties within it.

In addition to the many medical specialties – GP, cardiology, radiology, neurology and so on – there are organisations that focus on specific diseases, health and wellness and health administration and services.

One emerging sector is medical technology (MedTech) where health is blended with the digital world. This is a fascinating and growing space.

Examples of health content writing

Examples of health content writing are all around you.

The poster on the wall in your general practitioner was likely written by a health copywriter as are the websites of medical peak bodies.

It is likely any research paper published in a major journal would have been written or edited by a professional writer.

Here are some examples that I have written that highlight the diversity of the area.

I wrote this article for AI MedTech Artrya about coronary artery disease assessments  and another for Asthma Australia about getting ready for school when your child has asthma.

This was a story for The Australian Women’s Weekly about women working in health in regional Australia. For a different take on the rural health issue, I also wrote this article in The Australian.

Trucking industry content writing: A special report for The Australian

Trucking industry content writing: A special report for The Australian

As they say, without trucks Australia stops.

When Australians faced the lockdown restrictions for COVID-19, we witnessed the importance of having an effective and efficient supply chain and logistics industry.

At the peak of the “toilet paper panic” shoppers were buying seven weeks supply in seven days. All that product was delivered on the back of a truck.

It was great to do this series writing about trucking and supply chains with The Australian. Thank you to the Australian Logistics Council and the Australian Trucking Council, especially, for their comments.

A “Goldilocks” media campaign for economic research

A “Goldilocks” media campaign for economic research

Effective media pitching still works.
Despite ongoing doom and gloom around traditional media and public relations, it remains an effective way to achieve mass communication and drive awareness and results.
It’s also a great way to boost your search engine results. When a media release is picked up across multiple outlets, you get many sites with strong authority all providing mentions for your organisation.
Together with the very clever Rob Tyson, we created a fast turnaround media release and strategy to highlight his excellent research, The City Report.
This comprehensive analysis of economic growth and inclusive growth in Australia used the most recent government economic indicators to rank each of our nation’s 101 cities.
Turns out it was the “not too big, not too small” Goldilocks cities that topped the list, including Ballarat, Geelong, Newcastle and Wollongong.
So we contacted media in those places, as well as national outlets.
The resulting coverage has been a national AAP news story, republished in the Daily Mail UK and the Arab Times in the UAE, four ABC interviews, an SBS TV interview, a WIN television piece, coverage in daily newspapers in New South Wales and Victoria.
It ran in newspapers across the country, from Inverell to Glenn Innes to Geelong and Musselbrook.
According to Coveragebook, it amounted to an estimated online readership of 330,000 from readership of 338 million. There were 277 social shares from the coverage as well.
Not bad for a single media release.

How to write a case study

Case studies are a key feature of effective corporate communications, content marketing and journalism.

 

Case studies are a great way to highlight successes and show the human impact of your work.
Newspapers and broadcast journalists incorporate them often to delve into the personal stories within a broader issue.

Most major news stories feature a picture case study in addition to the long piece.

When John Howard marked a decade as Australia’s Prime Minister, I had to source a dozen case studies of families for The Courier-Mail as picture stories for the Australian Budget special.

All of them lived on a Howard Street in various parts of Queensland.

The idea was that as Prime Minister for such a long time, Mr Howard had shaped society so we were all “living on Howard Street”.

Not only did the subject families have to live on a Howard Street in a town where we could access a photographer, they also had to agree to be photographed for the paper, revealing their financial information and family details.

It was not easy to do!

But when the lift out came out on the day of the Budget coverage, the results were a terrific display of its human impact and the social trends of the time.

 

 

So what is the best way to write a case study? What should a case study include, and how do you build one?

 

 

Case studies highlight human stories

Case studies are ideal to highlight the personal impact of an issue, policy or product.
They bring out a human story and add emotion and Insight to what could be a dry topic or a complicated idea.

Case studies simplify. They allow the writer to cut to the heart of the matter and share a story in clear, jargon-free language.

Start with the impact

A great way to kick off a case study is to summarise a person’s experience in the opening paragraph.

An easy way to do this is by using the word when at the start: “When Rosanne Barrett was confronted by xyz, abc soon followed”.

It is also another way of quickly summarising an issue: “It was the issue that reunited the community”.

Explain the challenge

After summarising the impact with a brief and punchy intro then explain the challenge.

What has the project, initiative or product overcome to achieve this outcome? What were the hurdles that the project, initiative or product cleared to allow the person to achieve their success.

The focus of the story is on the person, but the enabler allows the success. Your subject is the enabler.

Use supporting evidence

If there are people who you can quote, do it! Quotes add emotion and colour to a story.

Using people’s words allows the subject to sing the praises of the initiative/project/product without a direct sales pitch. Data, facts and figures in support of your argument also add value.

 

Return to the human factor

 

Once you have included all the supporting evidence for your case study, return to the human elements.

What does this mean for the people involved?

Perhaps end with a quote or a concise summary of their experience to wrap up the case study.

Content can reinforce your authority and highlight your capability. 

Writing for education: Women in Education

Writing for education: Women in Education

Writing for education

 

When I write about education and the innovation underway in the sector, it is always a heartening experience.

There are so many passionate people in education, teaching new methods and content.

For these series,  I worked with The Australian for a six-story series on women in education.

This covered topics from the future of education (for girls and boys), lifelong learning, skills of the future, leading educators, how and why STEMM is critical for women and the ESG field where women hold their own at the corporate table.

It was wonderful learning more about this diverse and challenging field. There are no easy answers.

For more, visit The Australian: http://www.theaustralian.com.au

Asthma-ready at school

Asthma-ready at school

Helping parents of children with asthma get prepared for school 

Every February when school students return to school there is a spike in asthma symptoms and hospital presentations.

As the country’s leading voice on asthma education and resources, Asthma Australia collaborated with Barrett Comms to create a series of content pieces to reinforce important messages aimed at parents in the leadup to this time.

Barrett Comms also worked with Asthma Australia to update and refresh its website copy.

What is thought leadership anyway?

What is thought leadership anyway?

Thought leadership? It’s just an op-ed or a story

When I made the move from being a daily journalist into a communications role there were a few things I had to get my head around. 

Content, thought leadership, collateral, EDMs: all these terms were foreign to a newspaper reporter whose job it was to eliminate corporate speak and communicate in plain English.

Now those materials are my bread and butter. But not the jargon.

I still prefer to call them what they are: reports, blogs, stories and opinion pieces.

All these articles have a purpose. This is to engage and advocate, and ultimately, to build authority and credibility. Your message matters.

 

So what is thought leadership?

 

Thought leadership is an article or opinion piece that offers a fresh take on an area of expertise. Thought leaders stay relevant by linking their knowledge to wider events. They speak up on the issues of the day. They are not afraid to offer an opinion.

This is how to become a spokesperson in your field. By contributing to the public knowledge through smart communications, you can become an expert. Once your name is out there and you become known for your insights, facts and commentary, you can become a go-to person for media.

This all helps to get your message out to the right audience at the right time.

So for thought leadership without the jargon, just stick to the basics. Know your topic, have a view and present it well. And please, no corporate speak!

Freelance business journalism: UAP: A great Brisbane story

Freelance business journalism: UAP: A great Brisbane story

Sometimes there is a story that just clicks with you

When I was researching for a story in The Weekend Australian’s Mansion magazine about the renowned artist Janet Laurence, she mentioned how lucky I was to live in Brisbane.

This was because, from a public art perspective, we had one of the world’s best public art manufacturers operating from the city.

As a born and bred Brisbane resident who had worked in media for many years covering many different organisations, I was surprised I was unaware of the powerhouse that is UAP.

I was fortunate enough to go on a factory tour with Founder and Creative Director Daniel Tobin and learn more about the company and its incredible works for an article in The Australian’s The Deal magazine.

Co-founder and Managing Director Matthew Tobin told me through advanced manufacturing and robotics, they have been able to increase their efficiency and return production to Australia from China.

“Ten years ago we thought our workshop in Australia would be a prototype workshop and everything would be made in China,” he said. “A decade on, we know that is entirely inaccurate and our manufacturing will be made locally. To be viable and competitive as a manufacturer, especially as a custom manufacturer, it’s going to be cheaper to do it locally.”

Thank you to UAP and The Australian for allowing me to learn more about this great business.

Brisbane’s most influential people

Brisbane’s most influential people

Brisbane’s most influential people

This year I wrote a series of articles on key figures in Brisbane leading the city in its “new world” transformation. It was great fun to be involved.

There is a lot happening across the city, from the new developments of Howard Smith Wharves and Queen’s Wharf, to fresh energy within our cultural and educational institutions.

But, really, it comes down to the people and our spectacular weather.

As the creative director of the Queensland Ballet and “Mao’s Last Dancer”, Li Cunxin, put it: “Without a doubt, Brisbane is its people”. “Brisbane people are so welcoming, so friendly, so industrious and entrepreneurial, so creative. Brisbane really feels alive at the moment in everything from its food and dining scene to the latest designer hotels on the scene.”

And the final word goes to Infrastructure Australia chair Julieanne Alroe. “Brisbane is so much better experienced than explained,” Alroe says.

“Brisbane to me, when comes down to it, we just have the best lifestyle. People are friendly. The weather is fantastic. The city and the regions are still accessible but we’ve still got that good mix of growth and lifestyle.” 

Find out more in The Deal’s Brisbane special.

How to write a media release

How to write a media release

How to write a media release?

When you want your message out clearly and simply, a media release is the traditional way to go.

Media releases are generally in the news style. These follow the “inverted pyramid”.

This puts the information regarding who, what, when, why, where, and how at the very start of the story – in the first sentence of the media release. Additional details and quotes follow later.

What is the new element and why should people be interested? Start with this.

Don’t start with background information or details about how your company was formed. If it is relevant, then it can come later.

Media releases are best when they are crisp, clean and to-the-point. Aim for one page, although if it is a complex topic area such as a research issue or financial data, an additional summary at the end of the media release for understanding can be useful.

Include quotes for the key spokesperson and make them pithy and succinct. Ensure your quote punctuation is correct. For example: “Quotes go in the inverted commas, then a comma, then the close quotes,” he/she said.

 

Offer a package to media

 

Images are critical, and having useful and relevant case study information is often the make or break for securing comprehensive media coverage.

By way of example, if your release is about apartment sales in a certain area, the ideal scenario would be to have someone ready to talk about their experience of buying or selling as an anecdote.

Then the business or industry group can provide expert information for the research and detail of the story.

Next, have all your ducks in a row before you send out the information. When journalists receive your release they will expect a representative to be available to answer any questions or clarify points immediately. Key spokespeople must also be ready.

And at the end, once all the detail and appropriate background is on the page, that’s it. Don’t think the piece has to be long and include all the information about the topic. It just has to be the “new” and the “overview”.

Ensure you include contact details for the best media representative and make sure they are available to speak with any media.

 

 And that’s it, that’s how to write a media release.